Reception: Choosing a Caterer

Before you interview caterers in person, spend a few minutes with one or two on the phone. Many caterers have pre-printed sample party menus that give you an idea of their style and price range.

Pick two or three favorites and make appointments to see them in person. If time is a priority, choose one, interview him or her and decide without seeing others.

Know your caterer by reputation. Check references or get recommendations from friends.

Never hire a temperamental
caterer. There are too many
excellent caterers to risk
working with a prima donna.

Big-name caterers don't always have big-time prices. They may be well-known because they're personable and have great taste and creativity. Caterers all break down costs differently. Some break out individual costs; others provide package prices.

Remember that you're buying three things when you book a caterer:


Food

This means all ingredients along with the purchase, transportation and preparation of the meal.


Equipment

This includes plates, glassware, flatware, linens, serving pieces, tables and chairs. Most caterers will tell you before you purchase a bite of food that you need to pay a minimum cost for equipment, depending on how elaborate you want things. Others will include equipment charges in the overall cost.


Service

This is the cost for wait staff, kitchen help and other servers. This is an area that is not worth skimping on. Whether you're having a lavish buffet or sit-down service, appearance and timing are everything.

Once you have compared the quotes, it's all going to come down to a matter of style. Make sure your caterer is someone you feel comfortable trusting. You will not spend much time with the caterer on your wedding day, but you need to share his or her taste and style.

Above all, don't hire a temperamental caterer. There are too many excellent caterers to risk the headaches of working with a prima donna.